modes collections management

understanding collections


About Modes

What does "Modes" stand for?

MODES was the acronym for the original Museum Object Data Entry System - we've come a long way since then, but the name stuck!

How long has Modes been in business?

Modes has been available for more than 30 years. The Modes Users Association began in 1996.  Click here to find out more.

Who uses Modes?

Around 600 museums, galleries and other organisations throughout the UK use Modes to manage their collection information. Over 40% of accredited collections in the UK use Modes.

New to Modes?

How soon can I get Modes up and running in my organisation?

We can post the software out to you as soon as we receive your order or you can download the software and get started immediately. We can give you an estimate for additional work such as data conversion which may be required to import your data from another system.

What support do you offer to new users?

We give free support to new users for the first 12 months. This means unlimited help by phone or email (during office hours) and access to our website resources. We can also resolve technical problems directly through remote access to your computer, with your permission. You can access a range of training courses for an additional fee. Another great source of free support is the active online community of Modes users.

How easy is it to transfer from another collections management software to Modes?

You shouldn't need to re-type any of the data! Data can be transferred from other systems, usually through a CSV or XML export. We will carry out the transfer as a service. 

What if I choose one level of software and realise it isn't right for our organisation - how can I upgrade to another version?

It's easy to upgrade from Modes Compact to Modes Complete, as the record structures are compatible. What's more, we will give a full discount on the purchase price, so it will cost you no more than if you had originally chosen Modes Complete. Downgrading from Complete to Compact is sometimes possible. Click here to find out more about our software packages.

How do you ensure the safety and confidentiality of the system?

The system is fully password protected. Each Modes user has an individual account with a personal password and belongs to an access group which determines their level of access in the system. You can limit reports and outputs to control access to confidential information. Your data is further protected by a built in back up system, which automatically creates a back up when you exit Modes.

I don't work in the museums sector, but I'm looking for software to manage a collection. Would Modes be appropriate to my organisation?

Modes is ideal for cataloguing collections of all types. Local history societies, sports clubs, schools and hospitals all use Modes to catalogue their collections. If your collection includes photographs and memorabilia, then Modes will work very well for you. Many features can be customised in Modes Complete, to tailor it even further around your collection and organisation. 

Can you link images to a Modes record?

Yes, you can link any number of images to a Modes record. You can do this by using a simple drag-and-drop process in Modes Complete.

Does Modes run on Windows 10?

Yes. Modes will run on all these versions of Windows: Windows XP, Vista, Windows 7, Windows 8 and Windows 10.

Does Modes run on a Mac?

No. Modes is written for Windows and requires a Windows operating system. It can be run on a Mac running Windows as a virtual server (e.g. Parallels Desktop) or which can be booted into Windows. Please note that some functions may be affected.

Existing Modes user?

Is it easy to upgrade from Modes for Windows?

Yes. We will convert your Modes for Windows data into Modes Complete free of charge.

As an option we can do a Data Health Check to identify any areas for improvement in your records to ensure the conversion is effective. There is a small charge for this service.

Is it easy to add additional users to my licence?

Yes, you can add an additional user to your licence at any time.

How much does it cost to add an extra user?

For Modes Compact, the cost is £250 +VAT and for Modes Complete, it is £500 +VAT.

Do you need to resize images to work in Modes?

No. Modes will work with large image files.

How can we get our Modes records online?

Modes offers a web hosting service to put your data online. Click here to find out more about Modes Web hosting.